Application Instructions

Jefferson Regional Foundation has implemented an online grant application system,, to simplify and streamline the process of applying for and managing grants. An organization that receives a Foundation grant will use this same system to enter the Letter of Intent, enter a full proposal, upload all attachments, and provide progress reports including budgets. We will also use automated features, such as reminders to your organization when a progress report has a pending due date.

If using an online system to apply is a challenge for your organization, please don’t hesitate to contact us so that we can explore options with you. Our goal is to create a clear process that allows our staff and Board to collect key information to determine if and how we might partner together in pursuit of shared community priorities. If applying for Foundation grants is a new process for your organization, our Grantseeking Resources page can provide guidance about grantseeking and the preparation of LOIs and grant proposals.

Each organization will have only one password to access the system; however, numerous staff who might be contributing to the completion of a letter, proposal or report can all use that password to jointly work on the draft document, and view or print copies of drafts or submitted documents. If your organization has used the system to submit to another funder, you will be using the same password information.

To begin the online application, you must register and create an account for your organization (not individuals), which requires a login and password. We suggest that you write down and/or save your password for future reference and share it with all the people in your organization who need access to your draft grant application. Although the system does save automatically, we also recommend that you click on “Save” throughout your work online.

The grant application process begins with the completion of an online Letter of Intent (LOI) or mini-proposal. You will be asked to answer a series of questions and will be prompted to upload your IRS 501(c)(3) letter awarding tax exempt status. If you do not have this required document, please contact the Foundation at 412-990-7111 or via email at To view an outline of LOI questions you will be asked to answer, please click here. In addition, please feel free to also review the Proposal outline and Proposal Review outline for a full understanding of our grant making process.

Once you have completed your LOI, you will have the option to preview, edit and/or print your work before final submission to Jefferson Regional Foundation. When you are ready to submit, simply click “Submit” and you will receive an email to confirm Jefferson Regional Foundation’s receipt of your LOI. Jefferson Regional Foundation staff will contact you within three weeks to discuss your LOI and next steps.

Please do not submit a hard copy of your LOI to Jefferson Regional Foundation. If we have questions, or if we need additional information, we will contact you. Click the button below to begin the grant application process in and access further detailed instructions. Thank you for your interest in Jefferson Regional Foundation.

Click here to begin online Letter of Intent